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HOME » INSPECTION SERVICES » Extensive Factory / Seller / Vendor Audit
Extensive Factory / Seller / Vendor Audit

Extensive Factory/Seller/Vendor Audit Services

Extensive Factory/Seller/Vendor Audit Services of AIM Control Inspection Group carried out to find out production capability and quality system of each factory. Extensive Factory/Seller/Vendor Audit Service also made a full evaluation of a factory according to the ISO standards or specific standards of buyer’s requests, besides full screening of the factory profile, our auditors will also inspect available products with AQL method.

  • Extensive Factory/Seller/Vendor Audit Service is full audit covers: profile of the supplier, licenses checking, internal organization, safety regulations, quality processes, performance, delivery terms and R&D.
  • Extensive Factory/Seller/Vendor Audit Service usually takes up to two days and such audits can be tailor-made to meet your specific needs and requirements.
  • When visiting a new production unit to ensure that they meet your requirements in terms of their production ability, physical conditions and working practices.
  • Make a photocopy of the checklist for every new factory that you go to visit.
  • We visit his premises, check the company's profile, quality systems and get information about their market and clients.

A Extensive Factory/Seller/Vendor Audit Service can be uncovered problems before production or order confirmation. You could have an exact understanding of your supplier's capabilities, quality control system, management and operating procedures. This enables you to select a qualified supplier with confidence.

Generally, we will focus on the following aspects when doing a Extensive Factory/Seller/Vendor Audit Service.

  • Extensive Factory/Seller/Vendor Profile (General Information)
  • Organization Structure
  • Production Process
  • Production Capacity
  • Facilities & Machinery
  • Quality assurance system & related certificates
  • R&D
  • Special Requirements from Client

Extensive Factory/Seller/Vendor Audit Service of AIM Control Inspection Group providing consisting of:  General information of factory audit, Organization structure of factory audit, Design department of factory audit, Manufactory environment of factory audit, Manufactory process of factory audit, Quality system of factory audit, Supplier chain management of factory audit, Metal detector of factory audit

  • Auditing to General Information of Extensive Factory/Seller/Vendor:

Auditing to General Information of factory: factory name, factory address, contactors, Factory ownership, date of establishing, area square (m), product scope of the factory, numbers of employees (top management, production management, supervisors, management, cutting, data entry, maintenance, quality, sewing, ironing, security, other services), Major client, Main Machineries, equipment lists, production capacity, Parts made in this factory, parts subcontracted, main subcontracted        

  • Auditing to Organization Structure of Extensive Factory/Seller/Vendor: auditing to Over structure (copy)
  • Auditing to Manufactory Environment of factory

Ø  Auditing to Manufactory Environment of factory: Description how many  different areas are there in the factory

Ø  Auditing to Electrical power support (External power supply, Internal power supply)

Ø  Auditing to Equipment condition

  • Auditing to Design Department of Extensive Factory/Seller/Vendor

Auditing to Design Department of factory: Design Department

  • Auditing to Manufacturing Process of Extensive Factory/Seller/Vendor:

Ø  Auditing to Manufacturing Process of factory: details breakdown of the manufacturing process (flow chart that including description of operation, equipment, test point, ect.,)

Ø  Auditing to production management continue?, by lot? Lot size and identification?

Ø  Auditing to maintenance (is preventive maintenance carried out on production equipment and results recorded according to schedule where appropriate?

  • Auditing to quality system of Extensive Factory/Seller/Vendor

-       Auditing to quality management

Ø  Auditing to quality organization structure

Ø  Auditing to “does the manufacturer have a manual”?

Ø  Auditing to “in according to with which national or international accreditation system”?

Ø  Auditing to “does quality plan include as”?: (description of items?, inspection plan and procedures? Testing procedures and equipment? Acceptance criteria of the lot and individual item?)

Ø  Auditing to is quality system audit performed at regular intervals? How frequent?

Ø  Auditing to “are prototypes adequately evaluated prior to release for production? (state the procedures and aspects)

Ø  Auditing to “in the training program designed to relate to job description”? (Operation personnel? QA/QC staff? Engineering staff? Maintenance staff? Office staff? Others exposed as fire fighting team – first aid team?

-       Auditing to Purchase control:

Ø  Auditing to “Does the factory receive, maintain and act on adequate information concerning the quality performance of sub-contract / sub-suppliers?

Ø  Auditing to “Does the purchase document include sufficient operations and information, which is used to ensure the customer requirements, and product safety controlled items are fulfilled?

Ø  Auditing to “Is the purchasing document reviewed and approved for adequacy of specified requirements prior to release?”

Ø  Auditing to “When the factory changes one of its sub-supplies / sub-contractors, is there an adequate procedure to assess the new one?”

Ø  Auditing to “is any part of the production process conducted off site (eg. Using sub-contractors home workers or in cottage industries?” Auditing to “how the often are they visited and working condition and practices observed if having off site?”

 

-       Auditing to document control:

Ø  Auditing to “Is a procedure established to control customer’s specifications / instructions?”

Ø  Auditing to “Is a procedure to control published & records standards?”

Ø  Auditing to “Is a procedure established to control that internal document & records are up-to-date?”

Ø  Auditing to “Are outdated document being used?”

-       Auditing to Incoming material quality control & storage

Ø  Auditing to “Are Inspections/Testing procedures adequate to check items?”

Ø  Auditing to “Are inspection status and result clearly marked and/or identified?”

Ø  Auditing to “Is inspection and testing result recorded and maintained for analysis and easy retrieval?” Auditing to “how long will record be retained?”    

Ø  Auditing to “Are procedures for the control and release for material adequate?”

Ø  Auditing to “Is non-conforming material adequately controlled?”

Ø  Auditing to “What corrective action is if non-conforming material is found?”

Ø  Auditing to “Are storage facilities and handing methods appropriate?”

Ø  Auditing to “Is there a document “FIFO” system for critical components/material?”    

    

-       Auditing to Process Control

Ø  Auditing to “are the following items/documents provided at appropriate location and under control when necessary?” (Work instruction/procedures?, workmanship standard/acceptance?, representative sample?)

Ø  Auditing to “Is preventive maintenance and daily calibration carried out on production equipment and are results recorded according to schedule where appropriate?”

Ø  Auditing to “Are environmental conditions such as housekeeping and cleanliness being controlled and suitable for the operation performed?”

Ø  Auditing to “are parts traceable to product or batch?”

Ø  Auditing to “is monitoring of compliance with work instructions/quality plan performed?”

Ø  Auditing to “Is corrective action document and followed up? ”

-       Auditing to “In-Process Quality Control”

Ø  Auditing to “are inspection point6s adequately arranged to check the operation and products?”

Ø  Auditing to “are inspection and status clearly marked and identified?”

Ø  Auditing to “Are Inspection/test results recorded and maintained for analysis and easy retrieval?” “how long will the records be retained?”

Ø  Auditing to “are non-conforming items isolated to prevent them entering the next operation?”

Ø  Auditing to “what corrective action is taken when quality problem occurs?”

Ø  Auditing to “are the personnel familiar with operation/inspection procedure in accordance with work instruction?”

-       Auditing to Final Inspection

Ø  Auditing to “Does the factory carry out a 100% inspection for safety issues, function and appearance before packing and dispatch?”

Ø  Auditing to “which sampling plan is used for inspection? and % inspection?”

Ø  Auditing to “Are non-conforming items clearly marked/isolated to prevent premature dispatch?”

Ø  Auditing to “is verification status clearly identified?”

Ø  Auditing to “are inspection and testing results recorded and maintained for analysis easy retrieval?”,

Ø  “How long will the records be maintained”

Ø   Auditing to “what corrective action is taken if there is a high failure rate?”

Ø  Auditing to “who are the authorized persons for the concession of non-conforming products?”

Ø  Auditing to “do all the re-worked products undergo re-inspection and re-testing?”

Ø  Auditing to “are packing and marking instructions available at packing area are they used as instructions?”

Ø  Auditing to “Is the packaging adequate with the product?”

Ø  Auditing to “are storage facilities and handing methods appropriate?”

-       Auditing to Calibration

Ø  Auditing to “is inspection measuring and testing equipment being calibrated at predetermined intervals?”, “is the intervals reviewed and appropriate?

Ø  Auditing to “is accuracy traceable to national standard?”

Ø  Auditing to “is calibration method documented?”

Ø  Auditing to “is calibration status identified to prevent miss-use of failing equipment?”

Ø  Auditing to “is evaluation on impact of miss-used or failing equipment carried out and appropriate action taken?”, “are record kept?”

Ø  Auditing to “are calibration record maintained?”, “how long are records retained?”

Ø  Auditing to “are adequate procedures in effect to control the inspection and testing equipment?”

-       Auditing to “customer complaints & claim”

Ø  Auditing to “is there the procedure to handle customer complaints and claim document?”

Ø  Auditing to “how to handled customer requests for non-conforming of products?”

Ø  Auditing to “how to handle customer requests for specific product tests or analysis?”

Ø  Auditing to “what procedure is used to handle corrective actions based on customer’s request or claim?”

  • Auditing to Supplier Chain Management

-       Auditing to “Supplier chain flow diagram”

Ø  Auditing to “assessment of the suppliers for their capabilities before orders are placed?”

Ø  Auditing to “establish a list of the approved supplier?”

Ø  Auditing to “evaluation of suppliers during the supplying process?”

Ø  Auditing to “re-evaluate all suppliers at the end of the year/supplies”

Ø  Auditing to “maintain or exclude suppliers with respect to their evaluation results?”

 

-       Auditing to “Supplier reference”

Ø  Supplier No.1: Name, address, contact person, tel., fax?, email?

Ø  Supplier No.2: Name, address, contact person, tel., fax?, email?

  • Auditing to Metal detection procedures (for garment and foods factory)

-       Auditing to “are metal detectors used”

Ø  Auditing to “type of metal detector?”

Ø  Auditing to “quantity available for use?”

Ø  Auditing to “frequency of calibration: fourth time daily?

Ø  Auditing to “who calibration equipment?”

-       Auditing to “are needle guards used?” (for garment factory)

Ø  Auditing to “if needle guards are used are they used consistently on all machines?”

Ø  Auditing to “needle replacement policy in effect?”

  • Photos records

-       Take photos of “inspection of incoming materials record and document”

-       Take photos of “handling of non-conforming materials record and document”

-       Take photos of “cutting work order record and document”

-       Take photos of “cutting working instructions record and document”

-       Take photos of “iron order record and document”

-       Take photos of “dimensions check record and document”

-       Take photos of “operation instructions record and document”

-       Take photos of “inspection quality procedure record and document”

-       Take photos of “organization chart record and document”

-       Take photos of “process flow chary record and document”

-       Take photos of “quality manual record and document”

-       Take photos of “internal audit plan record and document”

-       Take photos of “sewing machine”

-       Take photos of “cutting machine”

-       Take photos of “iron section/department/area”

-       Take photos of “packaging section/department/area”

-       Take photos of “quality control section/department/area”

-       Take photos of “fire extinguishers equipment fighting”

-       Take photos of “others”

  • Auditor’s names of AIM Control Inspection Group
  • Representative Auditee’s names of factory (General Director, Management Director assistant Quality Manager, HSE Manager)
  • Summary & Conclusion

-       Factory evaluation audit was conducted dated…………………….

-       The factory is well/poor organized?

-       Were all employees competent at different levels?

-       Does the factory apply properly and adequately the local national/country labor law of government?

-       Was the factory being certified against ISO …………and plan to switch to ISO…………….?    

-       Some non-conforming/ non-compliances were detected during the visit and all of them corrected during the visit? 

Also see Our Factory Visit Assessment services

Email: aimcontrol@hotmail.com, inspection@aimcontrolgroup.com


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