Pre-loading survey, Tally, Loading Supervision for P&I Insurance, Shippers, Ship-Owners & Charterers

 AIM Control (AIM Group®) is maritime professionals in providing Pre-loading survey, Tally, Loading Supervision for P&I Insurance, Shippers, Ship-Owners & Charterers over 50 years for purpose of loss prevention.

What is Pre-loading survey? 

Pre-loading survey is seaworthiness survey before vessel/ ship loading cargo for transporting at sea.

What is Loading supervision and survey? 

Loading survey and supervision are visual quality inspection, packing & marking inspections, random weight checks, and some specification of goods measurement as sizes, moisture, quantity tally of cargo loaded into ship’s holds upon delivery / receipt at port or harbor and anchoring.

What is shipping tallying services?

The shipping tallying and survey are counting/ calculating number of goods in the shipment in units, pieces during loading / discharging at ports and surveillance of cargo in sound condition.

The Pre-loading survey is consisted of steps:

General Information Identifying

 AIM Control (AIM Group®) surveyor will identify the Name of vessel, Port of survey/ country, date of survey, type of cargo, quantity, port of loading, port of destination.

Documentation Identifying

Our surveyor will collect Ship’s Particulars, last testing of hatch covers certification, class certification and document, previous cargoes 

Hatcher Covers Watertight Witness

 AIM Control (AIM Group®) surveyor will carry out a witness and visual checking the water hose test to identify the Hatcher covers is   watertight condition (without leaking of water). Also checking coamings, rubber gaskets, compression bars, drain channels, drain pipes/valves, securing devices/cleats.

Cargo Compartments Condition Inspection

 AIM Control (AIM Group®) surveyor will carry out a visual inspections of holds and bilges are in free of loose rust and paint scales, clean –free of excreta of rodents, free of smell, free of live or dead infestation, free of any sharp obstructions, free smell and free insects, and fittings in case of bagged cargo, bulk cargo.

 AIM Control (AIM Group®) surveyor will carry out Ballast tanks & Piping (inside of holds) checking to identify any traces of previous leakages and pressure test of all ballast tanks situated in way of the cargo holds identify any traces of previous leakages and pressure test of all ballast tanks situated in way of the cargo holds?

AIM surveyor will carry out identity operating condition of cranes, SWL of cargo gear

 AIM Control (AIM Group®) surveyor also carry out a hold ventilation systems checking to identify all of them are in operating condition. (condition of rubber gaskets, condition of securing devices/butterfly nuts, condition of mushroom cowls and test working order of forced ventilation.

Dunnage & Lashing Materials

Our surveyor also carry out a checking of dunnage and lashing materials, it is enough for using and to identify a inserting of dunnage materials between cargo and structure in holds. (cargo / Tank top plating, cargo / sides & bulkheads, on top of cargo).

Others Inspections

In general, did the vessel appear to be structurally sound and well maintained?

Summary & Conclusion

The pre-loading survey to find the answers for the followings questions

Are the vessel’s certificates / documents up to date and valid?

Are there any outstanding or overdue class recommendations which might affect the cargo- worthiness and load-readiness of the vessel for the intended cargo / voyage?

Are  the  hatch  covers  and  cover  lids  of  the  hold access openings fully weather tight and free of any important defects upon visual inspection?

Is the hold ventilating system in a good condition and good working order, can same be properly closed and will it be watertight?

Are the cargo compartments clean and dry, and in all respects suitable to load the intended cargo?

Are the hold bilges/wells clean, dry and apparently properly working?

Are the ballast tanks and piping in way of the cargo compartments apparently free of any leakage?

Does  the  cargo  gear  appear  to  be  in  a  well- maintained condition and good working order?

In general, did the vessel appear to be structurally sound and well maintained?

Did you notice anything that causes you to doubt the competence of the ship’s staff?

Did you notice other items, which might increase the risk of cargo damage?

If NO, do you think that the defects found can be properly rectified by the vessel with or without shore assistance, and how long might this take?

Advise  any  information  obtained  regarding  ‘financial  stability’  –  see  survey instructions:

Considering all the above, is the vessel in your opinion fully ready to load the intended cargo?

General conclusion of our surveyor or comments he wishes to make.

This pre-loading survey of AIM Control (AIM Group®)  Inspection Group on the best of our knowledge for Operating, Manager, Ship-owners, P&I, Insurance, underwriting and Shipper, buyers, consignee to find our best services in marine surveys.

Relevant details in the contracts of carriage (charter parties)

• Clause relating to damaged cargo, e.g. sometimes clauses state that damaged cargo should not be loaded or that specific clausing only is permitted on the bill of lading
• Clauses relating to the responsibility for loading and stowage
• Clauses relating to the issue of mate’s receipts and bill of lading

AIM Control (AIM Group®)  on the pre-loading survey

Whether the cargo should be inspected on the quay / berthing yard just before loading or in the transit shed or elsewhere prior to the ship’s arrival ect.

The nature of the cargo and time factor will probably determine this. In many cases the owners, charterer or ship’s agent will not know where the cargo is stored in the port or when it is to be delivered. In this case AIM Control (AIM Group®)  surveyors should be instructed to survey all of cargo to be loaded as near to the time of shipment as possible.

Information to be given to Master before the signing of the Mate’s receipts and whether AIM Control’s surveyors should formulate  suitable clauses relating to any damage. Usually AIM Control (AIM Group®) surveyors should be instructed to be present  when the master signs the shipping documents. At the time of inspection, AIM Control (AIM Group®)  surveyors can assist with any language problems and any disputes with shippers, agents, or charterers in the clausing of mate’s receipts and / or bill of lading.

Other addition AIM Control (AIM Group®)  inspection and survey connected with loading:

Inspection of ship’s hactcovers and ship’s ventilation system (the findings of this inspection should be reported in separate report or confident side letter. This is to avoid any adverse information being disclosed if the pre-loading report is used in the cargo dispute).

• Advising the Master on loading, stowage and securing
• Monitoring the loading, stowage and securing.
• Advising and reporting on handling damage caused be stevedores.
• Advising on the tallying of the cargo and the issue of cargo document.
• Advising if the cargo can be loaded in rain

AIM Control (AIM Group®)  surveyors need to have early instructions are given, AIM Control (AIM Group®)  surveyors will have time to contact the agents and stevedores to find out the exact nature of the cargo when it is arriving at the loading berth and the proposed stowage on the ship.

The Tally of number / Loading Survey or Loading Supervision are consisted of steps

Cargo Tally of quantity and loading supervision:

Quantity Tally of Cargo and loading supervision are conducted under the supervision of AIM Control (AIM Group®)  provides tallying services and reject of cargo to be damaged, broken and unsuitable in the best tallying of quantity and loading supervision for ship-owners, buyers, seller . . .

Quantity Cargo Tally and loading supervision services of cargo and goods for delivery and/ or receipt.

Quantity Cargo Tally is to reckon quantity bag by bag, carton by carton, unit by unit during loading, unloading or delivery and receipt to transport in shipping line or by land. (as vessel, ship, container), Air-light, and from place to other place, the country to other countries. AIMControlGroup.com offers services of cargo tally, weight measurement to our customers to prevent to shortage of cargo quantity, damage/ loss.

AIM Control (AIM Group®)  cargo tally verification and loading supervision services provide assurance that the number or quantity of goods to be shipped or received is that described in shipping documents such as the bill of lading, letter of credit, mate’s receipt, or other documents. Our cargo tally inspections also confirm that material has been packed, marked and labeled accurately.

The following is our cargo tally inspectors perform a number of activities, based on your needs:

• Conduct cargo tallies and supervising during loading and unloading to assure all parties that the quantity specifications and features are as outlined in the documentation.
• Check packing, marking and labeling.
• Monitor product marking and packing details to confirm that the material is shipped in suitable packaging.
• Confirm manufacture dates, batch numbers, expiry dates, shipping marks and packing lists, supplier certificates and labels.

AIM Control (AIM Group®)  cargo tally verification and other cargo and vessel services we offer globally throughout the supply chain.

Cargo Tally and stowage supervision are carried out by AIM Control (AIM Group®)  during the cargo loading or discharging at ship, container and transportation means.

Usually, the only way to determine quantity of piece goods is tally of cargo while discharging or loading. We have staffs of tallymen and loading supervisors who perform professional Cargo Tally of all types of cargo. In the process of Cargo Tally we provide our client or his representative (chief officer of vessel, supercargo, ship agent) with daily reports, which contain quantitative data, weight, and brief qualitative description of the cargo. On completion of cargo operations we issue Final Tally Statement and Tally Report. The Master and Chief Officer basing on our final tally record to sign Master Ship and Bill of Lading.

The followings are action procedure and evidence of AIM Control (AIM Group®)  Cargo Tally of quantity and Loading stowage supervision on board of vessel condition at Sai Gon port, Ho Chi Minh city, and anchored Quang Ninh, PTSC port, Vung Tau in Vietnam.

For Agricultural goods and white rice in bags

For Gas and Oil cargo in Liquid 

For Industrial steel heavy lifting and supercargo of project

For Mineal and ores in Bulk

 

For Industrial products of steel and Materials

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