Vietnamese White Rice Inspection Services on quality specification and weight of quantity

Wholesale Buyers & Importers purchasing Long White Rice in Vietnam, they need a manager to perform the Vietnamese white rice inspection services to control RISKS on quality specification and weight of quantity for shipment of rice before packing, shipping of container or marine ship to export.

Normally, the long grain white rice can be packed either in 50kg/bag or big bags before being loaded into containers or ship’s cargo holds. but sometimes shipping of white rice in bulk.

AIM Control (AIM Group®) inspection services are carried out at the packaging site and at the loading location.

The packing places of white rice are seller (or supplier) warehouses which are mostly in the western provinces of Vietnam. It is also loading place of rice into containers as Long An, Tiền Giang, Vĩnh Long, Bến Tre, Đồng Tháp, Trà Vinh, An Giang, Cần Thơ, Hậu Giang, Bạc Liêu, Sóc Trăng, Kiên Giang và Cà Mau.

In case the shipment is transported by ocean ship, the place of loading white rice in bags will be Ho Chi Minh City ports, in addition, at vessel’s buoying of Nha Be, Can Gio, Thuyen Lieng, and sometimes in the Can Tho, Phu My.

AIM Manual Vietnamese White Rice Inspection Services

• Initial inspection for raw white rice (before mixing at Silos)

• Sampling 

• Quality white rice product testing and analysis (at laboratory)

• On-Site inspection & testing on specification white rice

• During white rice production inspection and monitoring

• Pre-shipment inspection or final inspection for long white rice

• Inspection of white rice package, labels and markings, logos, sizes of bags

• White rice weight measurement and surveying

• White rice packing and bagged rice drop tests (and check weight each bag of white rice)

• White rice quantity of bags and quality verification

• Tallying of white rice in bags numbers for loading into container & supervision

• Pre-loading survey, loading survey and tallying of quantity for rice in bags on ship’s cargo holds

• Report and Certification of quantity/ quality/ weight of white rice after loading completed 

Roles of AIM’s white rice inspector, quality controller, surveyors and tally clerk in Vietnamese white rice inspection services

Step 1 - Rice Inspection, measurement and analysis on Quality at warehouse of suppliers before packing in bag

• Carrying out the inspection to find out: Broken, Moisture, Chalky Kernels, Yellow Kernels, Damaged Kernels, Glutinous Kernel, Red and Streaked Kernels, Foreign Matter, Kernels Average Length in mm, Paddy Milling/Kg, Milling Degree, Crop / harvest (year) and basing on specifications of rice in your P.O

• Other: inspection all of requirement basing on P.O or L/C requirement

If the step 1 ok, we are to approve for seller/supplier and sub-supplier carrying out packing rice in bags to go to the step 2

Step 2 - Monitoring to the packaged white rice in bags process and weight inspections

The packages of rice in bags process will be closely supervised by our supervisors during packages to the right style of rice has been surveyed in step 1 packed into bags (against the lies, deceit of the seller for packing different types of rice in unsatisfactory or poor)

Carrying out weighing of bags is consisted of

• Inspecting & weighing to each tare-weight (empty bag) from: 0.12 kg per bag to 0.15 kg per bag or basing on requirement your P.O

• Surveying & weighing to each rice bag in gross weight (after packing) from: 50.12 kg per bag to 50.15 kg, or from: 25.12 kg per bag to 25.15 kg per bag or basing on requirement your P.O (against the lies, deceit of the seller for packing in shortage of rice in each over Tolerances)

• Identifying on marking printing, content printing, marking color, logo, new bags, and sizes of bag

• Witness and checking to All bags must be double lined or of material capable of handling rough conditions without rupturing

• Other: inspection all of requirement basing on P.O or L/C requirement

If the steps 1 & 2 ok, we are to approve for seller/supplier and sub-supplier carrying out loading rice bags into containers/ shipping transportation to go to the step 3.

Step 3 - Monitoring to loading Rice bags into CONTAINERS

• Record the weather/arrival time of container/container no./truck no.

• Check the inner and outer condition of containers to see whether there is any damage/wet/hole/peculiar smell, leaking .

• Tallying of the quantity of Rice bags loaded and record the condition of outer packaging (master packing & marking)

• Randomly draw and open some Rice bags to re-verify, re-survey that the RICE meet with customer's specification

• Supervise the whole loading process and take photos in details

• Check lasing, securing, dunnage and stowage Rice bags inner of container step by step from a first time of loading until a completed time loading.

• Record the seal No. and departure time of container

• Collect document of shipment and relative document

If the steps 1, 2  ok, we are carrying out Inspection certification the step 4.

Step 4 - Monitoring to loading Rice bags into SHIP CARGO's HOLDS

• Record the weather/arrival time of vessel/ Name of ship./Hold and hatch cover Numbers.

• Re-Check the inner and outer condition of Ship's holds to see whether there is any damage/wet/hole/peculiar smell, leaking

• Tally OF bags in quantity / number of nags to be loaded and record the condition of outer packaging (master packing & marking)

• Randomly draw and open some Rice bags to re-verify, re-survey that the RICE meet with customer's specification

• Supervise the whole loading process and take photos in details

• Check lasing, securing, dunnage and stowage Rice bags inner of ship's holds step by step from a first time of loading until a completed time loading.

• Record the seal No. and departure time of container

• Collect document of shipment and relative document

If the steps 1, 2 & 4 ok, we are carrying out Inspection certification the step 5.

Step 5 - Inspection certification issuance:

• Inspection certification of Weight and Quality will be sent you ASAP.

• Also send you the results of inspection & site pictures during activities of inspection process.

“Which services do you provide and at which cost?”

To send you our fees of Sampling, Analysis & Tesing, supervision & Tallying, Inspection services please kindly advise us

• Place of inspection in Vietnam (it is usual the place is at western provinces in Vietnam, where is local of seller/suppliers/ sub-supplier warehouses of rice)

• Loading into container or ship/vessel

• Quantity of each shipment

Questions:of Customers  

“Can you recommend good and reliable suppliers”?

• There are various RICE sellers/suppliers in Vietnam, almost of them are trading company purchase then resell or signature P.O with you after re-signature sub-contracts with sub-suppliers and

• Something, they are source suppliers ALSO NOT HAVING RICE IN THEIR WAREHOUSE due to time of crop, harvest, the purchase of rice and paddy from Farmers. Rice Sellers are also less likely to purchase and store large numbers of rice at a time because rice prices rise and fall according to market prices and this can cause losses to their speculation.

• To find sellers who actually having rice in their warehouses at a time, we need to visit their warehouses and check if they have style of rice, rice quantity which you want to buy at that time or not.

• Sometime, the sellers try to persuade the buyers to reserve the right decision for a inspection requirement a inspection company to provide RICE inspection services for shipment (without you or buyers) in negotiation and signature P.O, Sale/Buy Contracts, this is risk for you or buyers due to under press via seller’s requests to inspection company for providing RICE inspection services and sellers will pay fees of inspection and then sometimes seller forced inspection companies do to theirs or a certain extent, inspection companies will protect the interests of the sellers.

So I, we sincere recommend that you ask AIM Control (AIM Group®) Vietnamese long grain white rice inspection services company for providing the expediting in any purchasing of long white rice situation in Vuetban .

You can send us your sellers; our surveyors will audit their capacity for you!

It is appreciated on your attention!

Agriculture - Industry - Marine Control Inspection Group Vietnam.

• Tel : +84-28-3832-7204

• Fax : +84-28-3832-8393

• Cell : +84903615612 / +84888889879

• E-mail: cargoinspection@aimcontrolgroup.com; aimcontrol@aimcontrolgroup.com

• Skype: aimcontrol

• Add: 141/17, Ban Co Street, Ward 03, District 03, Ho Chi Minh City, Vietnam

We also provide rice quality analysis, rice inspections and rice pre-shipment loading certificates basing on Enrichment Standards of USA Rice Federation,  TCVN & UAE, E.U, Russia, Japan, GAFTA.

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